> ## Documentation Index
> Fetch the complete documentation index at: https://docs.flasknote.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Team and workspace management

> Manage members, invitations, roles, workspace settings, and workspace billing in a Lab workspace.

This page is for the people running a Lab workspace day to day.

In the current app, the Team area is where you manage members, invitations, roles, workspace settings, and workspace billing.

## Roles

FlaskNote currently uses four workspace roles:

* `owner` for the primary workspace operator and billing owner
* `admin` for day-to-day workspace administration
* `member` for normal contributing work
* `viewer` for read-only access

In practice:

* owners manage billing, role changes, workspace deletion, and the highest-risk settings
* admins help manage members, invitations, instruments, bookings, and workspace settings
* members contribute to everyday work and may be allowed to invite people depending on workspace settings
* viewers can read workspace content but do not create or edit operational data

## Invitations and seat usage

Pending workspace invitations count toward seat usage.

That means seat usage is based on:

* active members
* pending workspace invitations

This is intentional. It keeps billing aligned with real access instead of letting invite flows become a workaround.

## Workspace settings

Owners and admins can manage the main workspace settings surface.

The current app supports settings such as:

* workspace name
* workspace color
* default role for newly invited members
* whether members are allowed to invite other people

Owners must transfer ownership before leaving a workspace.

## Billing management

Workspace billing is separate from Personal Space billing.

### Lab

Lab is the self-serve commercial workspace plan. The workspace owner is responsible for billing, seats, and renewal state.

If the workspace runs out of seats or enters a restricted billing state, inviting more members pauses until the owner resolves billing.

### Academia Lab

Academia Lab is the discounted academic workspace plan. It is annual-only, capped at the academic seat tiers, and requires verification.

In the current product posture, Academia Lab still involves support-assisted onboarding and billing handling rather than a fully self-serve flow.

## When to use membership vs narrower sharing

Use workspace membership when someone is part of the lab's regular operating group.

Use project or notebook sharing only when the collaboration scope is intentionally narrower than full workspace membership.

## Read next

* [Sharing and access](/administration/sharing-and-access)
* [Plans and billing](/administration/plans-and-billing)
* [Lab workspace surfaces](/core-concepts/lab-workspace-surfaces)