Plans and billing

LabScribe uses two billing systems: account-level billing for personal plans, and workspace-level billing for team plans.

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Plans at a glance

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Current public pricing

• Free at $0/month
• Plus at $12/month, or$10/month on annual billing
• Lab at $18/seat/month, or$15/seat/month on annual billing
• Academia Lab at $50/month (up to 10 seats), with an optional +$30/month add-on for up to 20 total seats, billed annually

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Personal Space plans

Personal Space stays on the personal plan track. It does not turn into a workspace plan. Plus also adds version history for serious solo work.

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Workspace plans

Lab and Academia Lab share the same workspace feature set. That shared workspace surface includes:

• collaborative Lab workspaces
• unlimited projects and notebooks
• shared workspace storage
• members and invitations
• inventory
• bookings
• templates
• activity

Audit log, exports, and external collaborators remain planned for both workspace plans rather than being reserved for a separate premium tier.

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Seat definition

A seat is consumed by either:

• an active workspace member
• a pending workspace invitation

This means inviting someone reserves capacity before they accept.

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Billing models

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Personal billing (Plus)

Plus is billed to the individual account. It upgrades the user’s Personal Space with higher limits, version history, and read-only email sharing. Plus does not include team collaboration.

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Workspace billing (Lab and Academia Lab)

Lab and Academia Lab are billed to the workspace owner. One subscription per workspace, one invoice. Lab uses per-seat billing. The workspace owner pays based on the number of active members and pending invitations. Monthly or annual billing is available. Academia Lab uses flat-rate annual billing. The base plan covers up to 10 seats at $50/month (billed annually). One optional add-on block adds capacity for up to 20 total seats at +$30/month on the same annual invoice. Maximum 20 seats at the academic rate. Access requires institutional verification.

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Why billing works this way

LabScribe is designed so paid team collaboration stays meaningful.

• Per-workspace billing keeps procurement simple with one invoice per workspace
• Flat-rate academia pricing eliminates admin friction when students rotate in and out
• Per-seat commercial pricing scales revenue with team growth
• Separate personal and workspace billing prevents loopholes where one paid account informally supports a large group

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How billing management works in the current app

• Plus is managed at the individual account level
• Lab workspace billing is managed by the workspace owner
• Pending workspace invitations count toward seat usage
• Academia Lab still starts through verification and support-assisted handling rather than a fully self-serve academic checkout path

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Restricted billing state

If a workspace runs out of seats or billing becomes restricted, new seat-consuming actions should pause until the owner resolves the workspace billing state. The intended posture is to keep existing data readable rather than hard-locking teams out of their work.

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Read next

• Workspaces
• Team and workspace management
• Sharing and access